Fair Access Technology Policy
Dear Parents and Guardians,
Santa Rosa City Schools (“SRCS”) believes in preparing students for their future by teaching them relevant skills for college and career.
SRCS is using an online collaboration system for schools called: G-Suite for Education. G-Suite for Education includes email, document creation, collaboration tools, and thousands of learning applications. The use of a G-Suite for Education account enables students’ access to these learning tools both at school and outside of school.
SRCS’ Acceptable Use Policy (“AUP”) applies at all times to the use of SRCS provided G-Suite for Education accounts. Access to and use of student email is considered a privilege accorded at the discretion of the SRCS. SRCS maintains the right to immediately withdraw the access and use of these services including email when there is reason to believe that violations of law or SRCS’ policies have occurred. In such cases, the alleged violation will be referred to a site administrator for further investigation.
Student activity in SRCS G-Suite for Education accounts is filtered for objectionable content and is monitored by SRCS staff. In addition, at the middle school level and below, students are only allowed to send and/or receive email to/from other SRCS students and staff.
The general right of privacy will be extended to the extent possible in the electronic environment. All users should treat electronically stored information in individuals’ files as confidential and private. Users of G-Suite for Education accounts are prohibited from accessing files and information other than their own. SRCS reserves the right to access G-Suite for Education student account information when deemed appropriate.
Technology use in SRCS is governed by Board Policy, state, and federal laws including:
SRCS Acceptable Use Policy for Technology (AUP)
The Student Acceptable Use Policy can be found in the Information Handbook for Parents, Guardians, Students, and Advisory Committees which is updated and distributed annually and parents sign.http://srcs.link/srcsinfohandbook
Children’s Online Privacy Protection Act (COPPA):
COPPA applies to commercial companies and limits their ability to collect personal information from children under 13. This permission form allows the school to act as an agent for parents in the collection of information within the school context. The school’s use of student information is solely for education purposes. http://business.ftc.gov/documents/Complying-with-COPPA-Frequently-Asked-Questions
Family Educational Rights and Privacy Act (FERPA):FERPA protects the privacy of student education records and gives parents the rights to review student records. Signing this form acknowledges that some student records, such as portfolios of student work with teacher feedback, may be stored in a student’s GAFE accounts on Google servers.
INTERNET ACCESS – STUDENT
Santa Rosa City Schools provides access to the Internet through the District’s computer network. All uses of District computers and networks are regulated by the SRCS Acceptable Use Policy (AUP). The purpose of providing access to the Internet and District network resources is for regular instructional or business activity. Santa Rosa City Schools is compliant with the Federal Children’s Internet Protection Act (CIPA). CIPA requires school districts to use technology to block access to Internet sites that are: (1) Obscene, (2) contain child pornography, or (3) harmful to minors. It is important to understand that the blocking technology may not be 100% effective. No user of the Santa Rosa City School’s network should have an expectation of privacy. The Internet is a public network, and email or other communications on it are not private. SRCS system operators have access to all user account directories, data and any other files stored on system servers. It is the user‘s responsibility not to initiate access to material that is inconsistent with the goals, objectives, policies, and educational mission of the District (e.g. pornography, obscene, or other objectionable material) as well as adherence to any city, state and federal laws. It is expected that users will not use network access to threaten, demean, defame, or denigrate others on the basis of race, religion, creed, color, national origin, ancestry, physical handicap, gender, sex and sexual orientation or other reason. Further, access to the District‘s network and electronic communications technologies, including the Internet and electronic mail, shall not be used for bullying or other such activity for the purpose of harming another person or persons. Users should not try to circumvent system security or hack the District’s network or computing resources. Violation of the Santa Rosa City School’s AUP can lead to loss of Internet/network privileges, and further disciplinary/legal action may also be taken.